This institution is a leading global financial entity offering a wide array of services including investment banking, asset management, and private wealth management. Renowned for its commitment to customer service, integrity, and fostering sustainable economic growth, it operates a worldwide network aimed at serving corporations, institutions, governments, and individuals. With a legacy of excellence and innovation, it is focused on turning insights into opportunities, providing expert advice, and delivering comprehensive solutions across both public and private markets.
The Role:
This is a fixed term contract for an administrative assistant in Frankfurt to provide coverage to the Real Estate Investing team in Asset Management Private. This role requires a highly collaborative, proactive and organized individual, who can multitask effectively.
Responsibilities
- Proactive diary management of complex calendars across multiple time zones
- Arrange internal meetings and all logistics – booking of conference rooms, guest registration, ensuring materials are organized
- Arrange travel; organize and provide detailed travel schedules and process related expenses in a timely manner
- Adhering to Compliance regulations and gaining the relevant approvals
- General team admin including phone answering and relaying messages, photocopying/scanning/printing, participation in ad-hoc projects, and planning team events
- Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
- Flexibility to support assistant colleagues and cover when necessary
Required Skills
- Prior experience as an assistant – preferably 3 years and ideally from a banking, financial services background
- Team player with a positive “can do” attitude
- Excellent interpersonal and communication skills - ability to display a consistent, professional degree of communication
- Strong attention to detail
- Proactivity with excellent organisational and problem solving skills - ability to take initiative, follow up where necessary without prompting and seek clarification when needed
- Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
- Demonstrates high degree of integrity and recognises the need for confidentiality
- Comfortable working with people at all levels across the organisation
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook
What We Offer:
An opportunity to be part of a diverse team that is passionate about making a positive impact on our clients’ financial success.
A dynamic and supportive work environment that fosters knowledge sharing and professional growth.
A role that allows you to leverage your skills in supporting strategic investment management and advisory services.
If you are a driven professional looking to contribute to a leading team in asset and wealth management, we would like to hear from you. Join us in delivering sustainable success and long-term value to our clients.
